Time Management Tracking Log

This section contains a very simple matrix to help you analyze your use of time.The matrix displays the only two relevant variables: your activities and the span of time contained in a working day. When you have completed this section, you will have a remarkably accurate picture of your present time use.  

INSTRUCTIONS
 Without this “data-based” informa­tion, you will find it difficult to accurately control your use of time; with this kind of data, you will be able to make modifications and changes which will help you in achieving your goals     

 

 

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It’s important that you recognize the role your attitude will play in completing this analysis. We all tend to be defensive about how we use our time. If this defensiveness leads you to avoid being thorough, accurate, and consistent in completing this analysis, then there is no way you can gain the insight this exercise is designed to yield. So, check your attitude, commit to following the instructions for five full days, and be prepared to enjoy the benefits which inevitably follow.
 
The sample which follows gives you an example of how the form should be used. It is important that you record your time use for a typical work week. Measuring only one or two days will provide too-limited data with which to make decisions. Ten forms are provided so that you can do an initial analysis, make whatever modifications you desire, and then, at some future time, complete a second analysis to check the progress you have made. These instructions will guide you in completing the form:
 

 

Preparing the Matrix: 
 

 

 

 

 

1. List across the top of the page all of the activities that you perform daily.

2. Copy this list onto four additional matrix sheets provided.

3. Fill in the date blanks for each of the five matrixes.
Using the Matrix:

1. As soon as you begin work each day, start “recording” your time spent in each activity by filling in the blocks for the time periods that correspond to each activity. (It will be helpful to use a colored marker pen for this purpose.) If possible, make this entry at the end of each activity.

2. Take the matrix with you if you have to leave your accustomed work area. Remember the point of this exercise is to end up with an accurate chart of how your time is really being used. If you and the matrix do get separated in the course of the day, make notes in The RAC Organizer or other calendar system that you can transcribe to the worksheet at the end of the day.

3. Do nothing to modify your usual patterns until you have completed all five days of analysis.

4. Avoid lumping together minor activities or interruptions which only require a brief amount of time. It’s important to record the actual flow of activities, both major and minor.

5. Don’t leave any “unaccounted for” time periods in your record.

6. Do not compute any totals until you have completed all five matrix.

Summarizing the Matrix:

1. Working across the form, compute the totals for each activity for each day. Record the totals in the extreme bottom column on each day’s matrix

2. Transfer these totals to the Time Use Summary Form.

3. Compute the totals (by row and column), the averages (which reflect the average number of minutes per day per activity), and the percentages (which show the proportions between one activity and another).

Evaluation and Reorganization:

Complete the Time Evaluation Questionnaire by placing a check mark in the appropri­ate column. A close analysis of your responses will suggest areas in which you will want to set goals.

 

 

 

 

 

On the next pages there are examples of how to use the time log, and two pages of blank time logs for your use.Click on the link to the right to receive a blank time log in an Excel spreadsheet.

Get Your Time Management Tracking Log Here 
Name:
Email:
 

 

 

 

 

 

 

 

 

 

 

 

 

Another good choice:

We provide Time Management training to companies all over the world that frequently results in more than doubling the output of people and organizations.

Call us at 816-415-8878 to just explore if it would work for you. No charge.

816-415-8878

Or Email AlanBoyer@leaders-perspective.com

Example
Time Management Use Matrix
time mangement training kansas city log
 

 

 

 

 

We provide Time Management training to companies all over the world that frequently results in more than doubling the output of people and organizations.

Call us at 816-415-8878 to just explore if it would work for you. No charge.

816-415-8878

Or Email AlanBoyer@leaders-perspective.com

Get a copy of the

time management tracking log

 
in Excel by clicking here.

 

 

 

 

 

 

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